Privacy Policy

Effective date: June 24, 2026

1. Introduction

Kataflux ("Kataflux," "we," "us," or "our") is a scientific communications firm based in Toronto, Ontario, Canada. We respect your privacy and are committed to protecting the personal information you share with us.

This Privacy Policy explains what information we collect through our website at kataflux.com (the "Site"), how we use it, who we share it with, and the choices you have. It is intended to comply with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Ontario privacy law.

By using the Site or contacting us, you agree to the practices described in this Policy.

2. Information we collect

We only collect personal information that you choose to provide or that is necessary to operate the Site.

Information you provide directly. When you fill out our contact form or email us, we may collect:

  • Your name
  • Your email address
  • Your company or organization
  • Any message, project details, or other information you choose to include

Information collected automatically. When you visit the Site, our hosting provider and analytics tools may automatically collect limited technical information, such as:

  • Your IP address and general location (e.g., city or region)
  • Browser type and device information
  • Pages visited, referring website, and time spent on the Site
  • Cookie and similar identifiers (see Section 6)

We do not intentionally collect sensitive personal information (such as health information) through the Site. Please do not submit confidential or patient health information through our contact form.

3. How we use your information

We use the information we collect to:

  • Respond to your inquiries and communicate with you
  • Provide, discuss, and deliver our services
  • Operate, maintain, and improve the Site
  • Understand how visitors use the Site through aggregated analytics
  • Send you information you have requested or that relates to an active engagement
  • Comply with our legal and regulatory obligations

We will only use your personal information for the purposes for which it was collected, or for purposes that a reasonable person would consider appropriate in the circumstances.

4. Consent

By providing your personal information to us, you consent to its collection, use, and disclosure as described in this Policy. You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting us at info@kataflux.com. Withdrawing consent may limit our ability to provide certain services or respond to your requests.

5. How we share your information

We do not sell, rent, or trade your personal information. We may share it only in the following limited circumstances:

  • Service providers. With trusted third parties who perform services on our behalf — such as website hosting, email, and analytics providers — who are authorized to use your information only as necessary to provide those services.
  • Legal requirements. Where required to comply with applicable law, a court order, or a lawful request by a public authority.
  • Business transfers. In connection with a merger, acquisition, or sale of all or part of our business, in which case personal information may be transferred as part of that transaction.
  • With your consent. For any other purpose disclosed to you at the time we collect the information.

Some of our service providers may store or process information outside of Canada. Where this occurs, your information may be subject to the laws of those jurisdictions, including lawful access by their courts and government authorities.

6. Cookies and similar technologies

The Site uses cookies and similar technologies to function properly, remember your preferences, and understand how the Site is used. Cookies are small files stored on your device.

You can manage your cookie preferences through the Site's cookie settings, and you can also control cookies through your browser settings. Disabling certain cookies may affect how the Site functions.

We may use analytics tools (such as web analytics services) that rely on cookies to collect aggregated usage information. This information helps us improve the Site and is generally not used to identify you personally.

7. How we protect your information

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against loss, theft, and unauthorized access, use, or disclosure. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

8. How long we keep your information

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, to maintain our business relationship with you, or to meet legal, accounting, or regulatory requirements. When information is no longer needed, we take reasonable steps to securely delete or anonymize it.

9. Your rights

Under applicable Canadian privacy law, you have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Withdraw your consent to our use of your information, subject to legal and contractual limits
  • Ask questions or raise concerns about how we handle your information

To exercise any of these rights, contact us at info@kataflux.com. We may need to verify your identity before responding. We will respond within the timeframes required by applicable law.

10. Third-party links

The Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Children's privacy

The Site is intended for a business and professional audience and is not directed at children. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.

12. Changes to this Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Effective date" above. Material changes will be posted on this page. Your continued use of the Site after changes take effect constitutes acceptance of the updated Policy.

13. Contact us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Kataflux
Toronto, Ontario, Canada
Email: info@kataflux.com

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.

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